Constitution
5. Election, Removal & Reinstatement.
a. Application for individual and commercial associate membership shall be in writing, or electronically on the official form, and the applicant shall undertake to conform to the Constitution of the Institute. Applications shall be subject to acceptance by the Executive Officer, and no election to membership shall be deemed to be complete until confirmed in
writing by the Executive Officer.
b. Membership may be revoked by the Executive Officer if it is found that:
i. the information provided on the application form was incorrect at the time of the application, or that the member no longer qualifies in accordance with the Constitution of the Institute..
ii. the member is guilty of conduct liable to bring the Institute or its members into disrepute.
c. Any member whose membership is revoked will have the right of appeal to the Board of Directors.
d. Temporary unemployment shall not cancel membership.
e. Any individual, retired or commercial member whose subscription is more than three months in arrears shall cease to be a member if the subscription remains unpaid after 28 days notice has been given that it is overdue. Reinstatement after such disqualification shall be subject to the approval of the Board of Directors, and on such terms and conditions as they may decide.
6. Subscriptions.
The Annual subscription for all classes of membership shall be payable on 1st April each year, and will be at rates to be ratified by the members attending the Annual General Meeting. Members joining after 1st January shall pay 125% of the annual rate to the 31st March of the following year in which they are accepted.
7. Ex Officio Members.
An ex-officio PRESIDENT and/or PATRON of the Institute may be appointed by the Board of Directors, and shall normally hold office for a period of not more than two years. The President and/or Patron may attend Board Meetings but shall not have any voting rights at such meetings.
An HONORARY LIFE VICE PRESIDENCY may be awarded at the discretion of the Board of Directors and will include all persons previously awarded this title by the predecessor Association.
8. Officers of the Institute.
a. The Officers of the Institute shall be:
i. CHAIRMAN who shall have a casting vote at all meetings, for the status quo.
ii. VICE CHAIRMAN who shall support and where necessary deputise for the Chairman in the fulfilment of his or her duties.
iii. EXECUTIVE DIRECTOR who may be a paid official of the Institute and who will be appointed by and report to the Board of Directors All Institute business shall be conducted through this Officer, with the exception of duties specifically delegated to other Officers. The Executive Director may have voting rights at the discretion of the Board of Directors.
iv. FINANCE DIRECTOR who shall receive, disburse and account for all monies received on behalf of the Institute. All accounts must be audited annually by an independent auditor and such audited accounts must be presented and adopted by the Annual General Meeting of the Institute. The Finance Director may have voting rights at the discretion of the Board of Directors.
b. Members to be eligible for election as Officers of the Institute shall, except in exceptional circumstances have been members of the Board of Directors for a minimum of two years, with the exception of paid officers.
c. Other Officers may be appointed by the Board of Directors from within the members of the Institute, to carry out specialised functions as and when required.
d. The Chairman and Vice Chairman shall be elected, at an Annual General Meeting, for a maximum period of two years by the voting members. He/She will normally have been a member of the Board of Directors for the preceding two years before being considered for the role, and except in exceptional circumstances the Vice Chairman will accede to the role of Chairman as and when the vacancy occurs.
e. The Executive Officer and Finance Officer shall be appointed by the Board of Directors and will therefore not be elected by the voting members.
f. In the event of a vacancy occurring during the term of any of these offices, the Board of Directors shall have the power to fill the office until the next Annual General Meeting.
